Outside scholarships are any scholarships a student receives that are not directly from Virginia Tech or a department within Virginia Tech (i.e. College of Engineering, Pamplin Business College). To be counted as a credit towards the University bill, all outside scholarships must be reported with the 2009-2010 Reporting Form for Scholarships and Other Assistance (PDF | 344KB)
By filing the Reporting form for Scholarships and Outside Aid, you are not only letting us know you have an outside scholarship to apply to your university bill, but you are supplying us with the official name of the scholarship, the semester or year the award is to be applied, the amount of the award, the student number to whom the award should be credited, and the billing address of the awards. Attached to the form must be the official notification of the award (i.e. notification letter, check). Every outside scholarship must be accompanied with its own Reporting form for Scholarships and Outside Aid for the appropriate aid year.
All Reporting forms for Scholarships and Outside Aid and official notification of award must be mailed directly to the Bursar’s Office.
When the Bursar’s Office receives the Reporting form for Scholarships and Outside Aid, they will review the information and post the amount of award to the account of the semester written in the official notification. Because some scholarship donors have specific standards in crediting scholarship funds, the scholarship will be credited only toward the semester/year specified in the official notification, not as reported by the student. If there is no specification in the official notification of the award of when to credit the award, the Bursar's Office will divide the scholarship in half and apply half to each semester of the academic year.
The Bursar’s Office will then forward the information to our office where we post it in the financial aid package as countable aid. Any financial aid (i.e. outside scholarships, loans, grants) are considered countable aid, or aid that is counted as helping with a student’s Cost of Attendance. By federal regulation, a student cannot receive more aid than budgeted by the Cost of Attendance. If receiving an outside scholarship or grant causes a student to become over awarded, we will try to adjust the award package so the student keeps the financial aid he does not have to repay (scholarships, grants) and remove the aid the student would have to repay (loans). Notifying our office early of outside scholarships will help us quickly update your financial aid award package.